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27 Closing the Project >  The closure meeting

The closure meeting

You should invite key individuals to a meeting at which the project is formally approved for closure by the project sponsor. By drawing the group together, the project manager has an opportunity to:

  • ensure feedback reflects the differing viewpoints of those involved;
  • assign accountabilities for outstanding issues;
  • acknowledge the team and celebrate.

The quality and sharing of feedback is always greater when done in a group than when conducted in isolation.

A suggested agenda for a closure meeting follows and is detailed in Figure 27.1:

  1. Deliverables.
  2. Outstanding issues.
  3. Benefits and business plan.
  4. Post-Implementation Review.
  5. Acknowledgments.
  6. Formal closure.

  

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