The AMA Handbook of Business Documents 133 REPORTS There are four common report formats: Memorandum report Letter report Short report Formal report Memorandum Report The memorandum report is a routine and informal report that might be pre- pared on a weekly basis to report the status of projects to upper management. This type of report: Is objective and impersonal in tone. May contain brief introductory comments. Contains headings and subheadings, used for quick reference and to highlight certain aspects of the report. Is usually single-spaced and printed on plain paper. (However, in some businesses this report may be sent as an email or email attachment.) Letter Report The letter report is normally a one-page letter that is printed on company letterhead. If the reports contain second sheets, the continuation pages are also printed on letterhead. The letter report: Is typically sent outside the company to consultants, clients, or the board of directors. Should have headings and subheadings to organize its content. Short Report The short report has a title page, a preliminary summary with conclusions and recommendations, authorization information, a statement of the prob- lem, findings, conclusions, and recommendations. The short report: American Management Association · www.amanet.org