90 Chapter4·CreatinganEnterpriseDiscoveryResponseTeam Review and Production Process You have implemented the hold, mapped your data, collected responsive data, and preserved it. Now what? Don't forget about the back end of the e-discovery process as it can be an area ripe for savings. Once you have retained and tracked the data through your legal hold processes, you need a way to process, review, and produce it. For small volumes of data many utilize in-house tools or produce the data in native format. Larger volumes are where the issue arises as you need something efficient to review, tag, and produce large amounts of data. Using a professional e-discovery vendor can create efficiencies and save your company money by narrowing the amount of data that internal and external lawyers must review for production. Thus, many companies are choosing to select a converged vendor that they require all outside counsel to utilize. The best way to begin your search for the perfect e-discovery tool or vendor for this part of your discovery response process is to send out an RFP to several vendors. Also, talk to your counterparts at other companies to see what they are using and what their experiences are. Sending out an RFP is an effective way to gather information and help you define and narrow your business requirements. Additionally, if you expect outside law firms to utilize this tool, it might be a good idea to include members from your core outside firms as part of the selection team. If you have extra time built in during the RFP process, you might consider piloting an actual case with one or two of the vendors. This will give you the opportunity to work with each vendor's project team and will also give you an idea of the underlying costs associated with each vendor. Utilizing an external vendor for review and production has many benefits, but it can also be costly. If you decide to look at a converged vendor, be sure you are comparing apples to apples when it comes to costs. This is no easy task. Each vendor charges for different things, making it hard to compare the actual bottom-line cost. One way to best evaluate cost during your RFP is to give each vendor several production scenarios. For example, assume 300 GB of raw data; assume this is reduced by 30 percent after de-duplication; assume it is further reduced by another 60 percent after search terms are applied; and assume the resultant data is produced in TIFF format. When you have each vendor utilizing the same assumptions, you will get a better picture of the bottom-line pricing. T ip Because it can be difficult to compare on paper the costs and charges of the various e-discovery vendors, have each vendor price out specific data processing and produc- tion scenarios, which should give you a better means of comparison. No matter what your choice is for review and production, be consistent and document your process. As in everything, documentation is the key. Implementation and Rollout You can finally see the light at the end of the tunnel.You have spent countless hours defining the roles and responsibilities of your DRT, you have been process-mapped to death, and finally it is time to tell the world about this fantastic team you have created. But how do you do that? The implementation