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Chapter 7: Stock Magic > How Purchase Orders Work

How Purchase Orders Work

If you have to order stuff for your business, consider using POs. Create a QuickBooks PO even if you order goods by phone, by telegraph, or over the Internet – that is, whenever you don’t request goods in writing. Filling out a PO enables you to determine what items you have on order and when the items will arrive. All you’ll have to do is ask QuickBooks, “What’s on order and when’s it coming?” Never again will you have to rack your brain to remember whether you’ve ordered those thingamajigs and watchamacallits.

And when the delivery or bill arrives, you’ll already have the details itemised on the PO form. Guess what? Having written all the items on your PO, you don’t have to fill out an Items tab on your cheque when you pay the bill. Or, if you’re paying bills with the accounts payable method, you don’t have to fill out the Items tab in the Enter Bills window. (Look at Chapter 6 if you don’t know what we’re talking about here.) When the items arrive, all you have to do is let QuickBooks know; the items are immediately added to your stock list.


  

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