QuickBooks does a pretty good job of tracking stock, but you’re still going to have to make that complete annual check of what you have in stock. What we’re saying here is that you’re going to have to go over everything and count it by hand. Sorry. You just can’t avoid that chore.
QuickBooks will produce a handy physical stock worksheet that you and your minions can use to count stock. To produce this report, choose Suppliers⇒Stock Activities⇒Stock Take Worksheet. Then, after QuickBooks produces an onscreen version of this worksheet report, click the Print button to print hard copies of the worksheet. You can use the printed worksheet to record actual physical counts of the stock items you hold.
After you make your count, what happens if your stock figures differ from those QuickBooks has? First, you have to decide who’s right: you or QuickBooks. You’re right, probably. Products get dropped. They break. And that means that you have to adjust the QuickBooks stock numbers.
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