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    Lesson 8. Customizing Tables > Importing text into a table

    Importing text into a table

    First you’ll import some financial data into a table.

    1.
    Open Tables.fm in the Lesson08 folder.

    2.
    Choose File > Save As, enter the filename Tables1.fm, and click Save.

    3.
    Display page 2 of the annual report.

    4.
    On page 2, click at the end of the text in the right column.

    5.
    Choose File > Import > File.

    6.
    Select Assets.txt in the Lesson08 folder.

    7.
    Select Copy into Document and then click Import.

    Online Help provides additional information on file types and filters.


    8.
    If the Unknown File Type dialog box appears, select Text in the scroll list and click Convert.

    9.
    Select Convert Text to Table. The Encoding pop-up menu selects the appropriate option depending on whether you are running FrameMaker 7.0 on Windows, on a Mac OS, or on a UNIX system.

    10.
    Click Import.

    No table format has been set up for financial data, so you’ll use one of the default table formats and then modify it later.

    11.
    Select Format A in the Table Format scroll list.

    The data is stored as tab-delimited text. That is, each paragraph represents a row of the table, and tabs separate the contents of one cell from another.

    12.
    In the Treat Each Paragraph As area, make sure these options are selected: A Row with Cells Separated By, and Tabs. Then enter 2 in the Heading Rows text box.

    13.
    Click Convert. The imported information appears in a table.

    The table extends beyond the right side of the text frame and onto page 3 of the annual report. You’ll fix these problems later.

    Note

    In the next several steps, you’ll change the paragraph formats of table cells. This part of the lesson extends the type of formatting you did in “Formatting text in table cells” in Lesson 7, “Tables.”


      

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