126 Chapter 20. Saving, Opening, and Finding Outlook Items In this lesson you learn to save items, open items, and find items in Outlook. Saving, Opening, and Using Items Generally, when you finish adding a new task, appointment, meeting, contact, or other item, Outlook automatically saves that item for you or you're prompted to save the item yourself. You also can save most items in Outlook for use in other applications by using the Save As command. After you save an item by naming it, you can open that same item and edit, print, or otherwise use the saved file in Windows applications that support the file type. You might save an item--a journal entry or appointment page, for example--so you can refer to it later, edit the original, or keep it as a record. Note Save As--When you save an item using the File, Save As command, you can designate a drive, directory, and new filename for that item, as well as a file type. Note File Type--A file type is the same thing as a file format. When you save a file, you specify a file type that identifies the file as one that can be opened in specific applications. For example, the file extension .DOC identifies a file type that you can open in Word, and the extension .TXT represents a text-only format you can open in nearly any word processor or other application. Note Save and Close--This command choice is available when you create new contacts, ap- pointments, and tasks. It saves the current item and closes the item's dialog box, returning you to the currently selected folder, such as the Contacts folder or the Task list. To save an item, follow these steps: 1. In the folder containing the item you want to save, choose File, Save As. The Save As dialog box appears (see Figure 20.1). Note Why Is Save As Dimmed?When the Save As command is dimmed, you must first select an item--an appointment, meeting, task, note, and so on--before you can save it.