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Chapter 28. Expert Email Management > Organizing Your Email

Organizing Your Email

In some organizations, email is the preferred mode of communication, and it's not uncommon for a busy manager to receive hundreds of messages per day. Trying to process that tidal wave of mail can be an overwhelming task if you're not in front of a computer constantly. At an average of a minute per message, including replies and forwards, even a relatively light load of 30 messages a day represents a half-hour daily commitment. If you receive 200 messages each day and give each one an average of 20 seconds' worth of attention, it will take you an hour of intense concentration to work through the entire list.

Over time, experienced Outlook users usually develop the ability to blast through a crowded Inbox in record time, using the Preview pane and message headers to quickly make snap judgments about which messages are worth reading and which can safely be tossed. Really smart Outlook users create rules (page 724) that process messages automatically. In less than the time it takes to process a day's email, you can create a set of rules that can easily help you avoid wasting time on junk email and also ensure that you never miss an important message because it was buried in your Inbox.


  

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