#16. Archiving E-mail Messages

Acrobat 9 Pro lets you archive your Outlook e-mail messages, which you can then index and search or add to other PDF documents. There are several ways to archive your e-mail messages manually:

• You can select individual e-mails in Outlook and then click “Create Adobe PDF From selected messages” . The Save Adobe PDF File As dialog opens. Browse to the location where you want to save the file. Type a name for the file, and click Save.

  Bring It Forward If you have “old” PDF files archived in Acrobat 7 or earlier (which were built in the pre-PDF Package/Portfolio days), choose Adobe PDF >Upgrade Acrobat 7 PDF Archive to open a dialog. Locate and select the file or files and click Open. The files are processed and reconfigured as a PDF Portfolio.

  
  

• To convert all the e-mails in a folder at once, select the folder in Outlook and click “Create Adobe PDF from folders” . Name the file, specify the storage location in the Save Adobe PDF File As dialog, and click Save to save the file.

• You can add files to existing archives by selecting the file you want to add from the Outlook messages, selecting Adobe PDF > Convert and Append to Existing PDF Messages, and choosing either Selected Messages or Selected Folders. Again the Save Adobe PDF File As dialog opens. Select the file you want to add the additional document to. Click Save to process the file(s).