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    Chapter One. Getting Started, Staying Or... > Building and Applying an Index

    #8. Building and Applying an Index

    For a large collection of documents, save searching time by building an index and attaching it to the files. Once your files are collected in a single location, follow these steps:

    1.
    Choose Advanced > Document Processing > Full Text Index with Catalog to open the Catalog dialog, and click New Index. The Index Definition dialog opens (Figure 8a).

    Figure 8a. Configure the content for your index.


    Fixing Indexes

    You need to rerun the Catalog process if you make changes to the content of the documents contained within the index, or move or rename the documents. Instead of building from scratch, choose Advanced > Full Text Index with Catalog and click Open Index in the Catalog dialog. Locate and select the index you want to modify, and click Open to load the file into the Index Definition dialog (shown in Figure 8a). Click Rebuild to repair and reconfigure the index. If you want to delete the index, click Purge.


    2.
    Add information to the dialog to name and describe the index, and specify the folders you want to include.

    Power Indexing

    Save time by setting preferences for indexing. Choose Edit > Preferences (Acrobat > Preferences) and click Catalog in the left column. In the Catalog preferences, choose the same options as those shown in Figure 8b in the Options dialog and click OK to close the Preferences dialog. The next time you build an index, any options you chose in the Preferences, such as stop words, are automatically applied to the index.

    Figure 8b. Specify the options you want to include—or exclude—in the index.

    [View full size image]



    3.
    Click Options to display ways to either add or remove content from the index in the Options dialog (Figure 8b). Choose to exclude numbers, add custom properties, use stop words, or specify the tags to include, described in the sidebar “Getting Ready for Indexing.”

    4.
    Click OK to dismiss the Options dialog, and then click the Build button at the bottom of the Index Definition dialog. The collection is processed and the results displayed in the Build dialog. Click Close to dismiss the Build dialog.

    Note

    Several files are added to the index’s folder, including a log file and the index.pdx file, which is the index’s database file. There is also a folder containing two more indexing files. Don’t delete or move any of the indexing folders or files, or you will corrupt the index.


      

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