Sharing a QuickBooks File on a Network

Two important features power the QuickBooks multi-user network capability: user permissions and record locking. The user permissions feature lets multiple users of a QuickBooks file have unique permissions settings to access different areas of QuickBooks. Record locking, the second feature, allows more than one person to log on to and work with a QuickBooks file at once.

User permissions

QuickBooks lets you set user permissions so that you can give different QuickBooks users different privileges. For example, Jane Owner may be able to do anything she wants because, metaphorically speaking, she’s Da Man. But Joe Clerk may only be able to enter bills. Joe, a lowly clerk of perhaps dubious judgment and discretion, may not have the ability to view the company’s profit and loss statement, print checks, or record customer payments. This idea makes sense at a practical level, right? In a situation in which a bunch of people access the QuickBooks file, you want to make sure that confidential information remains confidential.