24.2. Synchronizing Contacts

If you keep information about contacts in Microsoft Outlook (2000 through 2007)—not Outlook Express—you can synchronize those records with your QuickBooks contact data. In addition to saving time by not duplicating data entry, synchronizing your contact info helps reduce errors. As long as you enter an update correctly in the one program, you're sure to get the right info in your other contact database. Regardless of which program you update contact information in, you can transfer any changes to the other database.

Note:

The only time synchronizing doesn't apply is when you delete names. If you delete names in Outlook, QuickBooks doesn't delete them in your company file. If you really want those names gone, you have to make them inactive or delete them in QuickBooks. On the other hand, if you delete a name in QuickBooks but don't delete it in Outlook, it'll reappear in QuickBooks unless you tell Contact Sync to ignore it (Section 24.2.1).