4.3. Creating and Using a Basic Meeting Workspace

The Basic Meeting Workspace template provides a site for collaboration that is specifically designed for meetings. There is a place for the agenda, a list of attendees, a place to list objectives, and a document library for the storage of documents relating to the meeting. You can, of course, add, delete, or modify the items in the site, but this template provides a platform from which you can get started. Meeting Workspaces are different from normal sites in that they can be directly tied to a meeting (or series of meetings) within Microsoft Outlook. When you create a meeting, you can choose to create a Meeting Workspace or link to an existing one. The Meeting Workspace can be also be used for multiple meetings, which creates a series of related meetings. Each of the document libraries and lists can show items just for an individual meeting or they can be made to show items that cross all meetings (series). Before you get into the options and how to use the workspace, you will create one with your browser.

4.3.1. Creating a Basic Meeting Workspace by Using the Browser

Creating a Basic Meeting Workspace is similar to creating a regular a site with the Team Site template. But even though the process is similar, you will want to take more care in creating the Basic Meeting Workspace, especially if you are going to be using it for a series of meetings. The location of the meetings shouldn’t change and you won’t be able to create Subsites, so carefully choose where you want to locate the site. For this scenario, you will be creating a site for the weekly Engineering meeting; you will want to place it under the Engineering Team Site that you created earlier. You can do this by performing these steps: