5.3. SharePoint Server features

Now we’re going to discuss the information management policy options that are available with SharePoint Server. For this scenario we’ll talk about enabling a retention plan on the proposals content type. But as you can see in figure 5.4, there are other options you can associate with an information management policy.

Figure 5.4. This screen shows a list of all the information management policy settings that you can work with.

Policy Statement The policy statement is displayed to end users when they open items subject to this policy. The policy statement can explain which policies apply to the content or indicate any special handling or information that users need to be aware of.
Retention Schedule how content is managed and disposed by specifying a sequence of retention stages. If you specify multiple stages, each stage will occur one after the other in the order they appear on this page. Note: If the Library and Folder Based Retention feature is active, list administrators can override content type policies with their own retention schedules. To prevent this, deactivate the feature on the site collection.
Auditing Specify the events that should be audited for documents and items subject to this policy.
Barcodes Assigns a barcode to each document or item. Optionally, Microsoft Office applications can require users to insert these barcodes into documents.
Labels You can add a label to a document to ensure that important information about the document is included when it is printed. To specify the label, type the text you want to use in the “Label format” box. You can use any combination of fixed text or document properties, except calculated or built-in properties such as GUID or CreatedBy. To start a new line, use the \n character sequence.