Reply to External Contacts with a Meeting Request

When you’re talking to customers, vendors, or others outside of your organization, you can quickly show that you’re serious about being efficient when you send them a meeting request that contains the date, time, contact information, agenda, and other details. Most businesses use Outlook as an email client, so they can accept the meeting or propose a new time very easily without having to handcraft an acceptance or proposal.

You can reply to an email with a meeting request simply by clicking the Meeting icon (shown in Figure 10-1) on the Message tab in an open message. This adds all the recipients to the meeting request and includes the email content in the body of the meeting request.