Business Letters for Busy People At the side of the page, you will find a brief explanation of each part of the letter. The first letter identifies each section of the letter. Subsequent letters identify only changes to the basic format. Step-by-Step Guide These letters address community activities that involve both individuals and corporations. Step 1: The first part of the letter states your purpose. It may vary from asking a company to take part in a charity fund-raising drive to expressing appreciation for an employee's involvement in the community. Step 2: The second part of the letter gives the details or background information for the first part. This may include giving a reason for declining a public office to 7