The Encyclopedia of Business Letters, Faxes, and E-Mail 3. A statement of rejection. 4. A thank-you. 5. A promise to consider the company for future projects. Sample: Re: RFP # Dear , [Include this in the "subject" field if sending an e-mail.] Your proposal for the project has been carefully reviewed. Although you are an impressive vendor, we have chosen to go with another subcontractor. I thank you for your proposal effort. Your products might be right for some of our other contracts, and I will keep your company's name on file for consid- eration for future projects. Sincerely,