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5. Supporting Team Collaboration > Overview of Version History

Overview of Version History

By default, a file that is stored in a document library will automatically be replaced by a newer version of the file when it is updated. If you wish to maintain multiple versions of a document in the document library, you must enable the version history.

This feature allows you to access any previous version of a document for tracking or recovery purposes (see Figure 5-4).

Enabling Version History
Figure 5-4. Enabling Version History
Dux Quax: Version History Is a Lifesaver

Whenever I educate my project team on using SharePoint as a PMIS, I make sure to stress how beneficial the Version History feature is. It can be used to recover prior versions of project documents, and to track who updated a specific project document and when it was updated. In certain cases, I don’t even mention this feature to certain people, since it might go over their heads. However, I make sure that it is enabled just in case I need to review past versions.


  

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